Freight Audit and Payment Services, how important are they? Most people think that Logistics Managers are nerds consumed by data with no sense of humor.
"I had a dream last night that I ordered a package, and it never came. It was a logistical nightmare!"
Well, guess we put that misconception to rest!
But seriously folks, the Logistics Business and Freight Bill Processing are all too often a nightmare, and for a variety of reasons. The Freight Bill Audit can strike fear into the hearts of the bravest logistics pro.
And at the core of many of these nightmares is the simple fact that you've got to have an expert running all phases of your logistical operations. An expert BPO like Rely Services. Because
- Freight Bill Processing
- Freight rates and other contractual terms are stored in a secure master database
- Scanned images and electronic files of bills of lading and incoming freight bills are processed and forwarded to the client
- With invoices received for processing, the relevant data is extracted and becomes a new document in the client's preferred format
- Bills of lading are compared with the respective freight bills and indexed by date, carrier, cost, and client
- Then the information is compared to contracts on file. Any discrepancies are flagged
- Validated bills get forwarded for processing payments.
- Freight Bill Auditing Services
- Any difference between the billed amount and the amount payable raises a red flag that it needs to be audited
- The amount charged will be compared to the contractual obligation, and if different, determined which is correct
- Freight bills over specified amount are audited for maximum accuracy
- Freight Bill Payment Services
- Allows 3PLs (third-party logistics providers) and 3PPs (third party payment providers) to audit, manage and accurately pay on time
Not only is this a daunting task for large enterprises, but it's also a brick wall for medium and small businesses. That's one reason why so many success stories include the choice to Outsource Freight Bill Processing Services.
Freight Bill Auditing is (almost) Our Middle Name
Freight audits are typically categorized as pre-audits, which means the bill is audited before payment. allowing shippers to have greater leverage and a surer way to pay the proper amount.
When errors are discovered, the audit team files claims with instructions that refunds be made payable to the client and then forwarded to us for posting and processing.
Our Freight Audit and Payment Services.
When you partner with us for Freight Bill Payment Processing Services, you're collaborating with a highly trained team of professionals with proven industry experience, and a shelf full of industry awards. Our teams can save you capital, so you can invest it in expanding your enterprise. Our services include one of the most highly trained teams of professionals in the business. And we routinely save our clients 40% or more. Our experts will handle all of your needs:
- Invoice Receipt -invoices submitted for payment by the provider in a variety of formats
- Invoice Validation - the provider will validate that the invoices have not been previously processed
- Data Capture - freight payment providers capture comprehensive data elements from the freight invoices that might be required by Federal or State Laws
- Rate & Service Audit - invoices are examined in a detailed audit of the freight invoice
- Exception Management - incorrect billing or incorrect data from the provider triggers a response team to manage the errors and correct them
- Customer Service - a customer service staff to answer shipper and carrier questions.
And it doesn't stop there:
We’ve never lost any data to a power, system, server, or network failure. We’ve never had a random or targeted data breach. All of our data has multiple redundancies, so even catastrophic events will not result in a loss.
We have stringent quality control and even a dedicated team of inspectors that make sure our work for you is accurate and complete. Third-party examiners have measured our error rate at less than 0.01%
Call, Text, or Email. We’re here. If you need a rush job, we have the people and knowledge that can help. Our global reach can result in head-snapping speed for your project. Input, compilation, storage, and retrieval, our speed will astound you.
It takes a team of qualified, skilled, and experienced professionals to make successful Freight Audit and Payment Services a reality. This is precisely what Rely Services can offer you. And at a fee that will significantly lower your overhead and allow your key players to concentrate on making money.
Using Rely Services as your partner will save you more than time and money. Since we are continually refining our business methods, our constant pursuit of perfection will benefit your operational practices. Contact us today for a detailed evaluation of the many ways we can make you more successful.